Hello Experts,
In my organization, there are some lost personal files. In this case, what can I proceed with? Can I issue an appointment letter today with the original date of joining's effect?
From India, Vadodara
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6In my organization, there are some lost personal files. In this case, what can I proceed with? Can I issue an appointment letter today with the original date of joining's effect?
From India, Vadodara
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Dear Vinithakkar,
It is advisable to first reconstruct the personal files with copies of whatever available documents. On this line, try to get the copies of available documents from the recruiting agency if any engaged by you. If not, get the copies of advertisement, application, call letter for the interview, certificates of academic qualification, offer letters, appointment orders from the concerned employees, and get them attested both by the concerned individual and the head of HRD.
From India, Salem
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It is advisable to first reconstruct the personal files with copies of whatever available documents. On this line, try to get the copies of available documents from the recruiting agency if any engaged by you. If not, get the copies of advertisement, application, call letter for the interview, certificates of academic qualification, offer letters, appointment orders from the concerned employees, and get them attested both by the concerned individual and the head of HRD.
From India, Salem
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Dear sir, Thank you for your valuable reply.... But in some worker level they have no documents like appointment etc... So what can i do in this case???
From India, Vadodara
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From India, Vadodara
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Hope you are complying with the EPF Act and/or ESI Act from day one of the appointment of the workmen. If so, search for such files and gather the exact appointment date. If every such effort is impossible, do as you proposed in the post and obtain authentication from the individual that the particulars are correct along with acknowledgment.
From India, Salem
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From India, Salem
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Thank you sir... So i dont need to issue appointment letter of back dated effect????
From India, Vadodara
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From India, Vadodara
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Dear Vinit Thakkar,
1) You can ask the employees to share their appointment letter.
2) You can issue a new appointment letter copy with a backdated.
3) If you are providing an increment to the employees, you can issue a new appointment letter with an increment letter stating that some terms and conditions have been changed. Consider the new appointment letter with the current date. However, the joining date will remain the same.
With Regards,
Divya V
HR Consultant
From India, Noida
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1) You can ask the employees to share their appointment letter.
2) You can issue a new appointment letter copy with a backdated.
3) If you are providing an increment to the employees, you can issue a new appointment letter with an increment letter stating that some terms and conditions have been changed. Consider the new appointment letter with the current date. However, the joining date will remain the same.
With Regards,
Divya V
HR Consultant
From India, Noida
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Hi Vinit, Any employment letter can be issued by an employer in a duplicate format to its employees on any future date but the word "DUPLICATE" needs to be mentioned.
From India, Mumbai
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From India, Mumbai
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If you do not have the letters and you do not want to issue backdated letters, you can issue a fresh letter confirming the employment status, providing current salary levels, but specifying the date of joining.
It will suffice for most of the requirements. The question is, what do you actually need the letters for all of a sudden?
From India, Mumbai
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It will suffice for most of the requirements. The question is, what do you actually need the letters for all of a sudden?
From India, Mumbai
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Appointment letter-format.d oc