Dear Ankita
Now this, is a good start - "the difference between a draft to the CEO and Team Leader".
Business communication; as you may have realized now; is a bit different from friendly informal communication. The former are more formal; polite and generally in 'Third person'.
You can be more friendly with your TL, but with the CEO the tone of the letter should be formal, with minimum use of 'First person'.
(Although US business communication with CEO may be informal, as there is a trend of calling even the CEO by their First name or nick name).
Kindly put up your drafts here; and as DVD has suggested; we can suggest changes/corrections.
About "Spoon-feeding"; it is true that you"ll never "learn" anything this way. Can anyone teach another person 'swimming', without making him enter in the water ???
Please do not let negative feedback discourage/offend you, rather take advantage of them in correcting and improving yourself.
Also; do feel free to interact intensively with members; we are 'family' !!!!
Warm regards.
From India, Delhi
1426Now this, is a good start - "the difference between a draft to the CEO and Team Leader".
Business communication; as you may have realized now; is a bit different from friendly informal communication. The former are more formal; polite and generally in 'Third person'.
You can be more friendly with your TL, but with the CEO the tone of the letter should be formal, with minimum use of 'First person'.
(Although US business communication with CEO may be informal, as there is a trend of calling even the CEO by their First name or nick name).
Kindly put up your drafts here; and as DVD has suggested; we can suggest changes/corrections.
About "Spoon-feeding"; it is true that you"ll never "learn" anything this way. Can anyone teach another person 'swimming', without making him enter in the water ???
Please do not let negative feedback discourage/offend you, rather take advantage of them in correcting and improving yourself.
Also; do feel free to interact intensively with members; we are 'family' !!!!
Warm regards.
From India, Delhi
A "Dear Sir" letter is semi formal and should be avoided with CEO "Sir" would be more appropriate since one is talking to the CEO of the company
From India, Chandigarh
From India, Chandigarh
Dear Rohit,
Addressing senior authorities as "Dear Sir" is perfectly formal. It is formal not just today but since the British days.
Can you please tell me source of your information that says that "Dear Sir" is semi-formal and "Sir" is formal? This is a discovery to me!
Thanks,
Dinesh V Divekar
From India, Bangalore
Addressing senior authorities as "Dear Sir" is perfectly formal. It is formal not just today but since the British days.
Can you please tell me source of your information that says that "Dear Sir" is semi-formal and "Sir" is formal? This is a discovery to me!
Thanks,
Dinesh V Divekar
From India, Bangalore
In my 16 years as an administrator,professor, HOD and now as an entrepreneur this is what I have learnt. While writing to a CEO one has to be extra careful and should avoid "Dear Sir". If it is otherwise I apologize, did not mean to start and argument, just was trying to help...
From India, Chandigarh
From India, Chandigarh
Dear Mr. Rohit chawla,
Glad to know about your goodself. We are having healthy and informative discussions. Arguments are part of discussions when one fails to agree with the information available and seeks further clarification. Its a NORMAL PROCESS.
To me, CEO is DESIGNATION and at the same time he/she can also be a owner(entrepreneur) of an organisation. Age factor may not a criteria for one to become a CEO. I also hope he is HUMAN BEING like all of us. Ofcourse we need to respect everyone on this earth but, do we RESPECT individuals(irrespective of their designation, age, gender, experience & lot more) from THE BOTTOM OF OUR HEART or its just limited to the WORDS spoken in the form a sound produced by our vocal cords?
When we respect individuals honestly without second thought, we build a formal relationship with them, Trust is formed. I had even came across these kind of RESPECT - FORMAL & INFORMAL.
I have a query, in our Indian culture,
1) Why are we treating CEO as something more than EXTRA-ORDINARY PERSONALITY rather relating him proportionately?
Is this because a FORMAL RELATIONSHIP doesn't exist between CEO and his TEAM or he doesn't want to maintain for certain reasons?
2) Why many employees are scared to meet or talk to CEO? Who had created this kind of environment?
Also this could be due to the following reason "May be or most probably CEO's are dictating their own terms rather demonstrating/absenteeism of MENTORING & COACHING SKILLS which can definitely help their TEAM to perform beyond their limits.
Perhaps, your goodself may share your experience with us.
With profound regards
From India, Chennai
Glad to know about your goodself. We are having healthy and informative discussions. Arguments are part of discussions when one fails to agree with the information available and seeks further clarification. Its a NORMAL PROCESS.
To me, CEO is DESIGNATION and at the same time he/she can also be a owner(entrepreneur) of an organisation. Age factor may not a criteria for one to become a CEO. I also hope he is HUMAN BEING like all of us. Ofcourse we need to respect everyone on this earth but, do we RESPECT individuals(irrespective of their designation, age, gender, experience & lot more) from THE BOTTOM OF OUR HEART or its just limited to the WORDS spoken in the form a sound produced by our vocal cords?
When we respect individuals honestly without second thought, we build a formal relationship with them, Trust is formed. I had even came across these kind of RESPECT - FORMAL & INFORMAL.
I have a query, in our Indian culture,
1) Why are we treating CEO as something more than EXTRA-ORDINARY PERSONALITY rather relating him proportionately?
Is this because a FORMAL RELATIONSHIP doesn't exist between CEO and his TEAM or he doesn't want to maintain for certain reasons?
2) Why many employees are scared to meet or talk to CEO? Who had created this kind of environment?
Also this could be due to the following reason "May be or most probably CEO's are dictating their own terms rather demonstrating/absenteeism of MENTORING & COACHING SKILLS which can definitely help their TEAM to perform beyond their limits.
Perhaps, your goodself may share your experience with us.
With profound regards
From India, Chennai
Dear Mr Rohit Chawla,
I have Oxford Advanced Learner's Dictionary. In Appendix 3 there is format of formal letter. The authority to whom that letter was written was addressed as "Dear Sir".
Secondly, in famous Wren and Martin grammar book also, in formal letters the authorities have been addressed as "Dear Sir".
In most of the government offices of India, senior authorities are addressed as "Dear Sir".
BBC English: - Check the "Layout" paragraph of the following webpage:
BBC - Standard Grade Bitesize English - Letter : Page 2 <link updated to site home> ( Search On Cite | Search On Google )
The above paragraph says that "the greeting is normally 'Dear Sir' or 'Dear Madam' or full title if you are supposed to have met the person or spoken on the phone, or written before. For example, 'Dear Mr Brown' or 'Dear Dr Jones'"
Hope this satisfies you why I had asked for reference from you!
Thanks,
DVD
In my 16 years as an administrator,professor, HOD and now as an entrepreneur this is what I have learnt. While writing to a CEO one has to be extra careful and should avoid "Dear Sir". If it is otherwise I apologize, did not mean to start and argument, just was trying to help...
From India, Bangalore
I have Oxford Advanced Learner's Dictionary. In Appendix 3 there is format of formal letter. The authority to whom that letter was written was addressed as "Dear Sir".
Secondly, in famous Wren and Martin grammar book also, in formal letters the authorities have been addressed as "Dear Sir".
In most of the government offices of India, senior authorities are addressed as "Dear Sir".
BBC English: - Check the "Layout" paragraph of the following webpage:
BBC - Standard Grade Bitesize English - Letter : Page 2 <link updated to site home> ( Search On Cite | Search On Google )
The above paragraph says that "the greeting is normally 'Dear Sir' or 'Dear Madam' or full title if you are supposed to have met the person or spoken on the phone, or written before. For example, 'Dear Mr Brown' or 'Dear Dr Jones'"
Hope this satisfies you why I had asked for reference from you!
Thanks,
DVD
In my 16 years as an administrator,professor, HOD and now as an entrepreneur this is what I have learnt. While writing to a CEO one has to be extra careful and should avoid "Dear Sir". If it is otherwise I apologize, did not mean to start and argument, just was trying to help...
From India, Bangalore
Dear Ankita, can u tell me , we want to write the mail in our superior so what kind of word we can write there for very impressing & profesionaly mail so please tell me .
From India, Lucknow
From India, Lucknow
Dear Mr. Divakar
The system in Britain ( Oxford Dictionary) and India are different.In Chicago we used to call our superiors as well as colleagues by the first name, sadly not in India.There is a lot of difference in what is in writing and what's in practice.
Anyway I had just posted a suggestion one is free to accept or reject.If what you say is right,it is a new thing I learnt and thank you for that.There is no age to learn.
I didnt mean to defy you or anything as such,when you sent me a message and asked me to reply promptly, I thought you felt hurt .My intentions were to help the person so that there is no trouble with the CEO.
With Warm Regards
Rohit Chawla
From India, Chandigarh
The system in Britain ( Oxford Dictionary) and India are different.In Chicago we used to call our superiors as well as colleagues by the first name, sadly not in India.There is a lot of difference in what is in writing and what's in practice.
Anyway I had just posted a suggestion one is free to accept or reject.If what you say is right,it is a new thing I learnt and thank you for that.There is no age to learn.
I didnt mean to defy you or anything as such,when you sent me a message and asked me to reply promptly, I thought you felt hurt .My intentions were to help the person so that there is no trouble with the CEO.
With Warm Regards
Rohit Chawla
From India, Chandigarh
Dear friend
I think the discussion or rather argument over Rohit's response (Sir or Dear Sir) is too trifle to let it cloud over the entire issue.
One may prefer to address a CEO as only with a "Sir" if he belong to that particular species - cold, formal, insensitive etc. who would like to make others feel uncomfortable. It is perfectly alright.
In general, one addresses "Dear sir" to make it sound more warm and friendly; but there can always be a few exceptions.
The difference between British and American usage of language and words is well understood and known.
Let us close this ASPECT of official communication here; and proceed with other aspects of writing a mail to the CEO.
Warm regards.
From India, Delhi
I think the discussion or rather argument over Rohit's response (Sir or Dear Sir) is too trifle to let it cloud over the entire issue.
One may prefer to address a CEO as only with a "Sir" if he belong to that particular species - cold, formal, insensitive etc. who would like to make others feel uncomfortable. It is perfectly alright.
In general, one addresses "Dear sir" to make it sound more warm and friendly; but there can always be a few exceptions.
The difference between British and American usage of language and words is well understood and known.
Let us close this ASPECT of official communication here; and proceed with other aspects of writing a mail to the CEO.
Warm regards.
From India, Delhi
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