Hi All,
I have to draft, expense reimbursement policies & travel policy for my company, which is into health & wellness.
So please send me a draft format for these two. And also i need clarifications whether travel policy, conveyance policy are two different thing.And if so, how should i go about making these all three policies. Its urgent....please send me all your valuable inputs.
Regards
Pia
From India, Delhi
1I have to draft, expense reimbursement policies & travel policy for my company, which is into health & wellness.
So please send me a draft format for these two. And also i need clarifications whether travel policy, conveyance policy are two different thing.And if so, how should i go about making these all three policies. Its urgent....please send me all your valuable inputs.
Regards
Pia
From India, Delhi
Dear Pia,
You can draft the policies on the points given for the respective policy. Secondly, conveyance allowance and travel allowance are two separate allowances. Former is for claiming the money spent in transportation in the station where employee works. Latter is paid when employee visits outstation in the course of his/her duties.
Expense Reimbursement Policy: -
a) Expenditure by employees/Managers of various categories can do without authorisation. You fix the limit as per the designation. If the expenditure exceeds above that level, he/she needs to take permission and then spend the money.
b) Process of reimbursement
c) Process of settlement of cash if drawn on account
Travel Policy: -
a) The most important thing is who is entitled for the travel by air. While going by railway, who is entitled for AC I, II and III class.
b) Who is entitled for hiring cab for going to airport or railway station, who is authorised to hire auto rikshaw.
c) Who is authorised to avail of star category hotels. Otherwise you can mention the limits of room tariffs. You can also specify the limits for food and beverage charges.
d) Process for the submission of air or railway tickets.
e) Process for the settlement of advance if drawn before the travel.
You need to design the form to claim conveyance allowance or travel allowance.
To avoid each individual claiming the allowances, I recommend you giving job of booking of tickets for rail or air travel to admin department. Secondly, you better have tie up with some hotel at various cities and fix the room tariffs. Settlement of the tariff should be done by company rather than employee. This will avoid auditing time of the Accounts Department.
Ok...
Dinesh V Divekar
Beware of false knowledge; it is more dangerous than ignorance.
From India, Bangalore
You can draft the policies on the points given for the respective policy. Secondly, conveyance allowance and travel allowance are two separate allowances. Former is for claiming the money spent in transportation in the station where employee works. Latter is paid when employee visits outstation in the course of his/her duties.
Expense Reimbursement Policy: -
a) Expenditure by employees/Managers of various categories can do without authorisation. You fix the limit as per the designation. If the expenditure exceeds above that level, he/she needs to take permission and then spend the money.
b) Process of reimbursement
c) Process of settlement of cash if drawn on account
Travel Policy: -
a) The most important thing is who is entitled for the travel by air. While going by railway, who is entitled for AC I, II and III class.
b) Who is entitled for hiring cab for going to airport or railway station, who is authorised to hire auto rikshaw.
c) Who is authorised to avail of star category hotels. Otherwise you can mention the limits of room tariffs. You can also specify the limits for food and beverage charges.
d) Process for the submission of air or railway tickets.
e) Process for the settlement of advance if drawn before the travel.
You need to design the form to claim conveyance allowance or travel allowance.
To avoid each individual claiming the allowances, I recommend you giving job of booking of tickets for rail or air travel to admin department. Secondly, you better have tie up with some hotel at various cities and fix the room tariffs. Settlement of the tariff should be done by company rather than employee. This will avoid auditing time of the Accounts Department.
Ok...
Dinesh V Divekar
Beware of false knowledge; it is more dangerous than ignorance.
From India, Bangalore
Dear Dinesh,
thank you for providing me the details. I need one more help from you regarding the expense reimbursement policy.If I am drafting a expense reimbursement policy..what are the types of reimbursement that I need to put on, which an employee can claim of.Can you please let me know at the earliset.
Warm Regards
Pia
From India, Delhi
thank you for providing me the details. I need one more help from you regarding the expense reimbursement policy.If I am drafting a expense reimbursement policy..what are the types of reimbursement that I need to put on, which an employee can claim of.Can you please let me know at the earliset.
Warm Regards
Pia
From India, Delhi
Dear Pia,
Nature of imbursement will depend on your industry and the nature of your business. There are no hard and fast rules for this.
To know more about nature of the re-imbursements, you better take help of your accounts professionals.
Ok...
DVD
From India, Bangalore
Nature of imbursement will depend on your industry and the nature of your business. There are no hard and fast rules for this.
To know more about nature of the re-imbursements, you better take help of your accounts professionals.
Ok...
DVD
From India, Bangalore
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Expense Reimbursement Policy.doc