Hi Guys,
need a small help with the HR Fraternities.
i have newly joined in a company as HR Executive. we are not having the templates of "confirmation letter" which is issued after completion of probation period of 6 month.
Any sort of early help in this regard will be highly appreciated.
you can revert back me on
or 
.
regards
Varun Yadav
HR Executive
From India, Bangalore
1need a small help with the HR Fraternities.
i have newly joined in a company as HR Executive. we are not having the templates of "confirmation letter" which is issued after completion of probation period of 6 month.
Any sort of early help in this regard will be highly appreciated.
you can revert back me on
regards
Varun Yadav
HR Executive
From India, Bangalore
Hi Varun,
Find below one of sample format of the same..
Confirmation Letter
____/HRD/_____ Date: 16/05/2007
Mr. ___________,
______________
______________
Dear Mr. _________,
Consequent to the review of your performance during your probation, we have the pleasure in informing you that, your services are being confirmed as _____________________ with effect from 12th May 2007.
All the other terms and conditions as detailed in your appointment letter remain unchanged.
We look forward to your valuable contributions and wish you all the very best for a rewarding career with the organisation.
Please sign the duplicate copy of this letter as a token of acceptance of the same.
For, Company Name:
Name:
Designation
Hope it might help you..
Regards,
Amit Seth.
From India, Ahmadabad
Find below one of sample format of the same..
Confirmation Letter
____/HRD/_____ Date: 16/05/2007
Mr. ___________,
______________
______________
Dear Mr. _________,
Consequent to the review of your performance during your probation, we have the pleasure in informing you that, your services are being confirmed as _____________________ with effect from 12th May 2007.
All the other terms and conditions as detailed in your appointment letter remain unchanged.
We look forward to your valuable contributions and wish you all the very best for a rewarding career with the organisation.
Please sign the duplicate copy of this letter as a token of acceptance of the same.
For, Company Name:
Name:
Designation
Hope it might help you..
Regards,
Amit Seth.
From India, Ahmadabad
Hi Varun,
Simple format of confirmation letter:-
-----/HR/2007
-------, 2007
Mr. --------
Designation
Company Name
Location
Dear Mr. ......,
We are pleased to inform you that effective ..........., 2007 your services are being confirmed in the Company. Your salary and other terms and conditions of your appointment shall remain unchanged.
Please accept my congratulations!
Wishing you all the best.
Yours sincerely,
For Company Name
Director Name
Designation
There is one more format for confirmation with increment, if u require that also u can reply me.
Regards,
Niraja
Simple format of confirmation letter:-
-----/HR/2007
-------, 2007
Mr. --------
Designation
Company Name
Location
Dear Mr. ......,
We are pleased to inform you that effective ..........., 2007 your services are being confirmed in the Company. Your salary and other terms and conditions of your appointment shall remain unchanged.
Please accept my congratulations!
Wishing you all the best.
Yours sincerely,
For Company Name
Director Name
Designation
There is one more format for confirmation with increment, if u require that also u can reply me.
Regards,
Niraja
Hi Varun,
One more format for you.....
REF: ADIL/HR/2005 DATE: 01.06.2005
TO,
MR. XYZ
SUB : CONFIRMATION
Dear Mr. __________,
With reference to your appointment letter dated 01.03.2004, we have pleasure in confirming your services as "________________” in _________ DEPARTMENT w.e.f. 01.06.2005 on the following terms and conditions.
1. You will be paid salary as follows:-
BASIC : Rs. 0.00
H.R.A. : Rs. 0.00
SPECIAL ALLOWANCE : Rs. 0.00
CONV. ALLOWANCE : Rs. 0.00
________________
TOTAL ... : Rs. 0.00 P.M.
==========
Medical Reimbursement : Rs. 0.00 P.A.
Leave Travelling Allowance : Rs. 0.00 P.A.
2. During the period of your employment, your performance, attendance, behavior, relationship with superiors & subordinates will be closely watched.
3. You will not absent yourself from your work without previous notice and sanction thereof. You will report and take instructions from the Management or the person/ persons appointed by the Company in this behalf.
4. You will be eligible for Provident Fund, Gratuity & Bonus as per the Company’s rules and regulations.
5. You shall observe utmost secrecy in connection with the matters of the company & shall not disclose any information to any person whatsoever relating to the company.
6. Your appointment is subject to you are being found medically fit.
7. The Company reserves the right to transfer your services to any department of the Company or to any other Company belonging to the group.
8. If you decide to leave on your own at any date you will have to give one month's notice on either side or salary in lieu thereof in writing and no notice pay shall be accepted in lieu of such notice.
9. Company reserves the right to take suitable action to safeguard its interest any of the terms and conditions mentioned are violated by you.
10. You will devote your full time and attention to the duties allotted to you and shall not engage yourself directly or indirectly in any business whatsoever other than the business of the Company.
11. You should not divulge any information regarding the business of the Company to any other firm or person whatsoever during the period you are in employment or thereafter.
12. Your age of superannuation will be 58 years.
We trust you will appreciate this gesture on the part of the Management and do your utmost to fulfill the responsibilities entrusted to you.
Please sign the duplicate copy of this letter along with general terms and conditions of your appointment as a token of your acceptance.
Thanking you.
Yours faithfully,
for ***********************
**************
Rdgs,
Rinky
From India, Lucknow
One more format for you.....
REF: ADIL/HR/2005 DATE: 01.06.2005
TO,
MR. XYZ
SUB : CONFIRMATION
Dear Mr. __________,
With reference to your appointment letter dated 01.03.2004, we have pleasure in confirming your services as "________________” in _________ DEPARTMENT w.e.f. 01.06.2005 on the following terms and conditions.
1. You will be paid salary as follows:-
BASIC : Rs. 0.00
H.R.A. : Rs. 0.00
SPECIAL ALLOWANCE : Rs. 0.00
CONV. ALLOWANCE : Rs. 0.00
________________
TOTAL ... : Rs. 0.00 P.M.
==========
Medical Reimbursement : Rs. 0.00 P.A.
Leave Travelling Allowance : Rs. 0.00 P.A.
2. During the period of your employment, your performance, attendance, behavior, relationship with superiors & subordinates will be closely watched.
3. You will not absent yourself from your work without previous notice and sanction thereof. You will report and take instructions from the Management or the person/ persons appointed by the Company in this behalf.
4. You will be eligible for Provident Fund, Gratuity & Bonus as per the Company’s rules and regulations.
5. You shall observe utmost secrecy in connection with the matters of the company & shall not disclose any information to any person whatsoever relating to the company.
6. Your appointment is subject to you are being found medically fit.
7. The Company reserves the right to transfer your services to any department of the Company or to any other Company belonging to the group.
8. If you decide to leave on your own at any date you will have to give one month's notice on either side or salary in lieu thereof in writing and no notice pay shall be accepted in lieu of such notice.
9. Company reserves the right to take suitable action to safeguard its interest any of the terms and conditions mentioned are violated by you.
10. You will devote your full time and attention to the duties allotted to you and shall not engage yourself directly or indirectly in any business whatsoever other than the business of the Company.
11. You should not divulge any information regarding the business of the Company to any other firm or person whatsoever during the period you are in employment or thereafter.
12. Your age of superannuation will be 58 years.
We trust you will appreciate this gesture on the part of the Management and do your utmost to fulfill the responsibilities entrusted to you.
Please sign the duplicate copy of this letter along with general terms and conditions of your appointment as a token of your acceptance.
Thanking you.
Yours faithfully,
for ***********************
**************
Rdgs,
Rinky
From India, Lucknow
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Confirmation Letter.doc