Hi... I’d like to know if it’s compulsory to issue an Appointment Letter to employees. Also, will an Offer Letter suffice? Please respond! Best, Jayashree
From India, Mumbai
From India, Mumbai
Hi Jayashree,
Yes, it is mandatory to issue an appointment letter if a person has joined. Offer Letter would not suffice because it can be withdrawn before joining by either employee or employer. Appointment Letter is a surety that you are on the roll of the company now.
Best Regards
Pratibha
From India, Calcutta
14Yes, it is mandatory to issue an appointment letter if a person has joined. Offer Letter would not suffice because it can be withdrawn before joining by either employee or employer. Appointment Letter is a surety that you are on the roll of the company now.
Best Regards
Pratibha
From India, Calcutta
Thanks for the replies! Can the Offer Letter state that it’s also an Appointment Letter? Just wondering if it makes sense to reduce paperwork... ?
From India, Mumbai
From India, Mumbai
Hi Jaya,
Coming to my organization we issue direct appt.letter rather than giving offer letter.we follow a procedure, once the candidate is selected we'll ask him to come next day for doing joining formalities at that point of time we'll issue 2 copies of appt.letter to the candidate and the candidate need to sign on one copy which will require for the HR filing the other will be with him.
However this kind of procedure you come across very rarely.
From India, Mumbai
Coming to my organization we issue direct appt.letter rather than giving offer letter.we follow a procedure, once the candidate is selected we'll ask him to come next day for doing joining formalities at that point of time we'll issue 2 copies of appt.letter to the candidate and the candidate need to sign on one copy which will require for the HR filing the other will be with him.
However this kind of procedure you come across very rarely.
From India, Mumbai
to my mind offer letters have the advantage of doing away with lengthy formalities and serving the purpose of giving cofidence that the person has been formally selected and can join duly and clarifying to him the terms of his appointment - difference between an offer letter/appointment letter do have a techncal difference in the meaning that a offer could be withdrawn before one joins which may normally done under very special circumstances only; however including the critical terms and conditions of appointment which matter to the individual and the organisation policy may well be covered in the offer letter and could well serve as an appointment letter doing away with additional letter later; it all depends on how the organisation prefers to handle matters as their internal procedure, candidates join and work if they are satisfied with the offer and based on the briefings given to them which should be transparant and complete encouraging them to unload all their queries and building mutual trust which i consider is more important rather than overworrying about the technicalities of letters. several companies give an offer letter and stop at that, a copy of which the candidate signs and returns in acceptance mentioning the likely joining date; a joining report is signed upon joining as proof of joining on the company records if the internal procedure suggests.
The general policies/practices of the company are briefed at induction, through induction guides/service manuals etc subsequently enabling the new joinee to feel familiar with the organisation and its work culture.
A well designed offer letter could enable do away with the appointment letter covering all critical aspects keeping the candidate informed, avoiding likely surprises - this could well be a matter of opinion and practice!
regards/kshantaram
From India, Ahmadabad
The general policies/practices of the company are briefed at induction, through induction guides/service manuals etc subsequently enabling the new joinee to feel familiar with the organisation and its work culture.
A well designed offer letter could enable do away with the appointment letter covering all critical aspects keeping the candidate informed, avoiding likely surprises - this could well be a matter of opinion and practice!
regards/kshantaram
From India, Ahmadabad
Its clear that offer letter means from company side ur offering some waht amont and terms and conditions ti perticular selected employee . As on that he / she is not ur employee. Offer letter may contain expected date of joining , probation period , salary offerd by company etc.
Appointment letter will issued after joining of that employee .its duely signed by pericular emloyee, and other management representatives .:icon6:
From India, Pune
Appointment letter will issued after joining of that employee .its duely signed by pericular emloyee, and other management representatives .:icon6:
From India, Pune
Good to read your views. While I agree an Appointment Letter helps to make a new recruit feel more comfortable at the company, I liked kshantaram's suggestion of making the Offer Letter comprehensive.
We're increasingly facing issues of cost-cutting and maybe, this will help in reducing paperwork and costs.
Thanks everyone!
From India, Mumbai
We're increasingly facing issues of cost-cutting and maybe, this will help in reducing paperwork and costs.
Thanks everyone!
From India, Mumbai
Community Support and Knowledge-base on business, career and organisational prospects and issues - Register and Log In to CiteHR and post your query, download formats and be part of a fostered community of professionals.
Offer letter.pdf
Sample Internship Offer Letter.doc