Dear Manisha,
In addition to what Manish Majumdar has said I would like to draw your attention towards inter departmental coordination too. Discipline is must in an organization also for running the work smooth. At times, if the employee is not available when the requirement is must work might suffer. Assuming yours is a process driven organization & you have enough manpower to take up the tasks still a company should never compromise on discipline.
Flexibility of 2 hours in itself is a very good practice. If you would further like to extend liberty you can have two methods;
1. allowing maximum no. of times an employee can come late OR
2. allowing late coming till 45 minutes in total for a month & deducting half day for every 15 minutes after that. Eg. if employee happens to come late for 64 minutes
first 45 minutes - no deduction
next 15 minutes - half day deduction
next 4 minutes - half day deduction
Pl understand that POLICIES will always have a benefit & penalty attached to it. You cannot keep on changing your policies every time after implementing & seeking employees feedback. HR should have stable head on the shoulder to empathize & bridge the gap between management & employees. Policies are never made one sided.
The solution suggested by you does not show the benefit organization might have. Have you considered that aspect as well!!
From India, Ahmedabad
204In addition to what Manish Majumdar has said I would like to draw your attention towards inter departmental coordination too. Discipline is must in an organization also for running the work smooth. At times, if the employee is not available when the requirement is must work might suffer. Assuming yours is a process driven organization & you have enough manpower to take up the tasks still a company should never compromise on discipline.
Flexibility of 2 hours in itself is a very good practice. If you would further like to extend liberty you can have two methods;
1. allowing maximum no. of times an employee can come late OR
2. allowing late coming till 45 minutes in total for a month & deducting half day for every 15 minutes after that. Eg. if employee happens to come late for 64 minutes
first 45 minutes - no deduction
next 15 minutes - half day deduction
next 4 minutes - half day deduction
Pl understand that POLICIES will always have a benefit & penalty attached to it. You cannot keep on changing your policies every time after implementing & seeking employees feedback. HR should have stable head on the shoulder to empathize & bridge the gap between management & employees. Policies are never made one sided.
The solution suggested by you does not show the benefit organization might have. Have you considered that aspect as well!!
From India, Ahmedabad
Hello Friends,
Discipline is Discipline & there should be no compromise with it!!!!
According to me, as far as my seven years of experience ,whenever I am Late its intentional from my side as if one can get grace for some instances as per his valid explanation in written approved by his HOD.So, as you have mentioned about flexi timings ,you already had given a comfort n relaxation of flexile shift so there is no question of stipulation of morning time.So better not to change the policy .Just advise employees to adhere the same honestly as it gives good impression when employees are regular & disciplined
Ved Parkash Bawa
AM(P & A)
From India, Delhi
Discipline is Discipline & there should be no compromise with it!!!!
According to me, as far as my seven years of experience ,whenever I am Late its intentional from my side as if one can get grace for some instances as per his valid explanation in written approved by his HOD.So, as you have mentioned about flexi timings ,you already had given a comfort n relaxation of flexile shift so there is no question of stipulation of morning time.So better not to change the policy .Just advise employees to adhere the same honestly as it gives good impression when employees are regular & disciplined
Ved Parkash Bawa
AM(P & A)
From India, Delhi
Hey Parul.
Don't take it otherwise.. it seems that u r one of them who want everything without discipline...
And one suggestion for you.. take suggestions on mine not on heart
Anushashan mai rahogae to kaamyabi tumhare kaadam chuaegi..nahi to pleaseeeee
Chill H
From India, Gurgaon
Don't take it otherwise.. it seems that u r one of them who want everything without discipline...
And one suggestion for you.. take suggestions on mine not on heart
Anushashan mai rahogae to kaamyabi tumhare kaadam chuaegi..nahi to pleaseeeee
Chill H
From India, Gurgaon
Dear Manisha,
In my opinion flexitimings between 8.30 Hrs and 10:45 Hrs itself is quite lenient (2 Hrs and 15 minutes). I think beyond this if you still want to make it flexible, it will have no meaning irrespective of the fact they stay beyond stipulated working hours. Employees have to be present in an organisation during specified periods of time when business transactions take place. If you wish you can have core group of employees who have to be present in the office at fixed periods of time. For the other employees you can have time slots when they have to be present. In Media/event organisation to my knowledge, the timing they leave varies and they stay late in the evenings to complete their activities.
You will appreciate that employees may be required to address client calls, meetings need to be held on a business prospect, scheduling of events have to be done in consultation with specialists in respective areas etc., Hence, I feel that you need to have staggered but flexible timings (with timelimits for reporting time) for category of employees suiting to the needs of the organisation. The attendance system can be fine tuned to such requirements.
M.V.Kannan
From India, Madras
In my opinion flexitimings between 8.30 Hrs and 10:45 Hrs itself is quite lenient (2 Hrs and 15 minutes). I think beyond this if you still want to make it flexible, it will have no meaning irrespective of the fact they stay beyond stipulated working hours. Employees have to be present in an organisation during specified periods of time when business transactions take place. If you wish you can have core group of employees who have to be present in the office at fixed periods of time. For the other employees you can have time slots when they have to be present. In Media/event organisation to my knowledge, the timing they leave varies and they stay late in the evenings to complete their activities.
You will appreciate that employees may be required to address client calls, meetings need to be held on a business prospect, scheduling of events have to be done in consultation with specialists in respective areas etc., Hence, I feel that you need to have staggered but flexible timings (with timelimits for reporting time) for category of employees suiting to the needs of the organisation. The attendance system can be fine tuned to such requirements.
M.V.Kannan
From India, Madras
I agree to Gurgaon HR as far as Discipline there should not be any compromise..
Also agree with Parul Tomer. Every body has right to grow & go for thing for better prospectus & good return
against there effort..
Ms, Manisha , I Appreciate your concern & suggestion given by you of calculating total office hour per week to 50 hrs.
But at the same time we should also see who all are the employee reporting late mostly. Also You need identify Job role & productive time & assignment.
As you said your working in Advertising Co. You can also bifurcate/divide/allocate work in Project manner . i.e. you can give Project to the person/ employee & give them a comfortable time as per the requirement of project to complete the same in case of technical staff is concerned . & in case of accounts,admin & other department you can put a policy of 50 to 55 hrs this .to adjust the time against any late coming (or against leaving early - as the case may be).
One optioned is of introducing Shift system. We as you can give option selecting a shift after taking a approval from immediate HOD with proper adjustment/ arrangement
Babudada
From India, Mumbai
Also agree with Parul Tomer. Every body has right to grow & go for thing for better prospectus & good return
against there effort..
Ms, Manisha , I Appreciate your concern & suggestion given by you of calculating total office hour per week to 50 hrs.
But at the same time we should also see who all are the employee reporting late mostly. Also You need identify Job role & productive time & assignment.
As you said your working in Advertising Co. You can also bifurcate/divide/allocate work in Project manner . i.e. you can give Project to the person/ employee & give them a comfortable time as per the requirement of project to complete the same in case of technical staff is concerned . & in case of accounts,admin & other department you can put a policy of 50 to 55 hrs this .to adjust the time against any late coming (or against leaving early - as the case may be).
One optioned is of introducing Shift system. We as you can give option selecting a shift after taking a approval from immediate HOD with proper adjustment/ arrangement
Babudada
From India, Mumbai
Dear Manisha,
It’s good that you are having flexi timing of punching. There is no need of extending the timing of punching without carrying out investigations. First check the reason for the late coming then check that all the employees who are coming from that area are having this problem or very few. This will give you an idea that the person is knowingly doing it or it is a genuine problem which is affecting a group of people. Accordingly you can take action against them. If some time change is required then change your punching timing to 09:00 insted of 8:30 and on the other side to 11:15 from 10:45.
From India, Mumbai
It’s good that you are having flexi timing of punching. There is no need of extending the timing of punching without carrying out investigations. First check the reason for the late coming then check that all the employees who are coming from that area are having this problem or very few. This will give you an idea that the person is knowingly doing it or it is a genuine problem which is affecting a group of people. Accordingly you can take action against them. If some time change is required then change your punching timing to 09:00 insted of 8:30 and on the other side to 11:15 from 10:45.
From India, Mumbai
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