An employee assigned to purchase a decoration for the showroom since it's bday of mama Mary. So the employee asked for a cash advance then transferred to his account but suddenly the money is used for his boarding house rent not in the showroom decoration
From Philippines, Cebu City
From Philippines, Cebu City
Dear member,
If the employee has taken cash advance for purchase material for the company event, then it is incumbent on him to provide the details of the expenses along with the valid cash receipts of the material purchased. If he has not done it then tell him verbally to do so immediately. If the employee fails to comply with verbal instructions, then issue a warning letter for not submitting the details of the expenses. Write clearly that he must submit the details within two working days. If the employee still fails to obey the instructions, then issue him a show-cause notice on why a disciplinary should not be initiated against him.
If the reply of the employee is not satisfactory or if the employee fails to give a reply to the show-cause notice, then the company's administration to free to award a suitable punishment.
Thanks,
Dinesh Divekar
From India, Bangalore
7884If the employee has taken cash advance for purchase material for the company event, then it is incumbent on him to provide the details of the expenses along with the valid cash receipts of the material purchased. If he has not done it then tell him verbally to do so immediately. If the employee fails to comply with verbal instructions, then issue a warning letter for not submitting the details of the expenses. Write clearly that he must submit the details within two working days. If the employee still fails to obey the instructions, then issue him a show-cause notice on why a disciplinary should not be initiated against him.
If the reply of the employee is not satisfactory or if the employee fails to give a reply to the show-cause notice, then the company's administration to free to award a suitable punishment.
Thanks,
Dinesh Divekar
From India, Bangalore
Mr. Movera assigned to purchase a Decoration for the showroom on september 8 then he ask for cash advance that day that transferred to his account directly so the Cash advance is in his account he directly go out to purchase the decoration but he did not come back to the office for how many days. Because the money that he request in the company is used for his boarding house rent. Misused of company funds.
From Philippines, Cebu City
From Philippines, Cebu City
The situation you have explained is definitely a misconduct and misappropriation of money.
It is generally grounds for dismissal from service and, depending on the amount involved, you may consider taking the help of the police to recover the money (I am assuming he has not come back to work)
I am not aware of labour law processes in your country, but if you have a process like issuing showcase, then conducting an independent enquiry before issuing the dismissal order, you should follow the process to the letter and spirit.
Even if you do not dismiss him, you should definitely ensure he is never allowed to handle company's money or assets outside of the office premises.
From India, Mumbai
It is generally grounds for dismissal from service and, depending on the amount involved, you may consider taking the help of the police to recover the money (I am assuming he has not come back to work)
I am not aware of labour law processes in your country, but if you have a process like issuing showcase, then conducting an independent enquiry before issuing the dismissal order, you should follow the process to the letter and spirit.
Even if you do not dismiss him, you should definitely ensure he is never allowed to handle company's money or assets outside of the office premises.
From India, Mumbai
You should write a letter or a memo in the normal manner, just stating the facts and pointing out that it is a misconduct under your company regulations (I am not aware if you have anything similar to standing orders in india), preferably giving the rule number and quoting it.
The letter should then state that he has to immediately return the money and that if he does anything like that again, he will be terminated from his job without notice and may face criminal complaint with the police.
I suggest you take the approval of your HR Head or CEO before you actually issue the letter as they may have a different take on the matter. Also you need to decide if the warning will be kept secret or you want to let everyone know as a warning to others. Again, the decision needs to be taken carefully as both ottions have their own problems and benefits
From India, Mumbai
The letter should then state that he has to immediately return the money and that if he does anything like that again, he will be terminated from his job without notice and may face criminal complaint with the police.
I suggest you take the approval of your HR Head or CEO before you actually issue the letter as they may have a different take on the matter. Also you need to decide if the warning will be kept secret or you want to let everyone know as a warning to others. Again, the decision needs to be taken carefully as both ottions have their own problems and benefits
From India, Mumbai
Help me to give a letter warning of being a misappropriate in using company funds. See below the whole incident.
An incident concerning the unliquidated Cash advance under the employee. He was given the task to purchase the showroom decoration and requested a Cash advance worth 1000 when the supervisor learned that the employee will go out. The supervisor also requested a Cash advance for printing checklist as FGE requirement with a total amount of 2300.00 under his name and to his supervisor. He requested a cash advance of the decoration on Sept 8 and he requested cash advance for FGE requirement on September 9. On Saturday, he took an authorized absent and also on Monday then returned to work on tuesday September 10. Supervisor tried to reach the employee through phone call and text last Saturday to make follow up of the FGE requirement but his number is uncontacted. Later on that day Miss Charmaine also tried to contact him , luckily he was able to answer the call and informed Miss Charmaine that he can't buy yet the decoration because he used the money to pay for his boarding house rent and promised to pay on payday. He was able to present the FGE requirement but still waiting for the receipt.
From Philippines, Cebu City
An incident concerning the unliquidated Cash advance under the employee. He was given the task to purchase the showroom decoration and requested a Cash advance worth 1000 when the supervisor learned that the employee will go out. The supervisor also requested a Cash advance for printing checklist as FGE requirement with a total amount of 2300.00 under his name and to his supervisor. He requested a cash advance of the decoration on Sept 8 and he requested cash advance for FGE requirement on September 9. On Saturday, he took an authorized absent and also on Monday then returned to work on tuesday September 10. Supervisor tried to reach the employee through phone call and text last Saturday to make follow up of the FGE requirement but his number is uncontacted. Later on that day Miss Charmaine also tried to contact him , luckily he was able to answer the call and informed Miss Charmaine that he can't buy yet the decoration because he used the money to pay for his boarding house rent and promised to pay on payday. He was able to present the FGE requirement but still waiting for the receipt.
From Philippines, Cebu City
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