Hello All,
I work for a mid-size software firm as an HR and i have an issue with our existing leave policy. I our Co. Policy casual leave cannot be availed continuously for more then 2 days. Also I would like to quote feww points from the Policy:
Point no.1 : Casual leave cannot be availed for more than 2 working days in a week. In case you need to avail leave for more than 2 days in a week you need to apply for privilege leave. If you are not eligible for privilege leave then it would be a loss of pay.
Point no.2 : Casual leave cannot be applied for Friday and the following Monday. Privilege leave has to be applied in case you want to avail leave on Friday and the following Monday (2 days).
But I have issue where employees go on leave from Thursday till Tuesday of the following week (which is for total of 4 days, excluding 2 weekly offs) and then they break the leaves and apply for 2 days of casual leave (Thursday and Friday) and 2 days of privilege leave (Monday and Tuesday).
The point of argument is , they state Point no.1 and say they haven't applied more then 2 days of CL in a week and since there is a break in between in the form of Saturday and Sunday, their leave should not be considered as continuous.
But definitely anything above 2 days is considered as PL and they have to adhered to it.
If such incidents are allowed then surely it will set a wrong precedent for future. Hence pls let me know how do i go about this?
Regards,
Divya
From India, Bangalore
3I work for a mid-size software firm as an HR and i have an issue with our existing leave policy. I our Co. Policy casual leave cannot be availed continuously for more then 2 days. Also I would like to quote feww points from the Policy:
Point no.1 : Casual leave cannot be availed for more than 2 working days in a week. In case you need to avail leave for more than 2 days in a week you need to apply for privilege leave. If you are not eligible for privilege leave then it would be a loss of pay.
Point no.2 : Casual leave cannot be applied for Friday and the following Monday. Privilege leave has to be applied in case you want to avail leave on Friday and the following Monday (2 days).
But I have issue where employees go on leave from Thursday till Tuesday of the following week (which is for total of 4 days, excluding 2 weekly offs) and then they break the leaves and apply for 2 days of casual leave (Thursday and Friday) and 2 days of privilege leave (Monday and Tuesday).
The point of argument is , they state Point no.1 and say they haven't applied more then 2 days of CL in a week and since there is a break in between in the form of Saturday and Sunday, their leave should not be considered as continuous.
But definitely anything above 2 days is considered as PL and they have to adhered to it.
If such incidents are allowed then surely it will set a wrong precedent for future. Hence pls let me know how do i go about this?
Regards,
Divya
From India, Bangalore
Hi Divya
I understand the issue.
Leave policies will change from company to company. It is based on the management decision. But there are certain points to be followed as per the law
As per rule every employee should get 10 CL per annum and 1 EL/PL for every 22 days He/She works
CL shall not ecxeed more than 2 days in a row.
As per Shops & Commercial Establishment Act. If a person takes leave for 2 days and if there is any week ends or declared holidays then even that leave shall be considered as absent. FOr example A person avails leave on Friday & Monday so inbetween Saturday & Sunday is holiday then it can be treated as 4 days leave 7 not 2 days. Once again it depends on the management.
Cheerz:)
From India, Bangalore
I understand the issue.
Leave policies will change from company to company. It is based on the management decision. But there are certain points to be followed as per the law
As per rule every employee should get 10 CL per annum and 1 EL/PL for every 22 days He/She works
CL shall not ecxeed more than 2 days in a row.
As per Shops & Commercial Establishment Act. If a person takes leave for 2 days and if there is any week ends or declared holidays then even that leave shall be considered as absent. FOr example A person avails leave on Friday & Monday so inbetween Saturday & Sunday is holiday then it can be treated as 4 days leave 7 not 2 days. Once again it depends on the management.
Cheerz:)
From India, Bangalore
Yes you are right. In our Co. , the intervening holidays in the form of National holidays or Weekly offs are not considered for leave calculation of an employee which surely is employee friendly.
But applying for 4 days leave ( and dividing it into 2 different leave types) and arguing that there is a break in these leaves in the form of weekly offs and hence it should not be considered continuous doesn't make sense to me.
Faced the same issue in earlier Co. as well. It is for obvious reasons that an employee is hesitant in applying for PL. But then there are certain Company rules and Policies which needs to be adhered to.
Pls let me know how do i tackle this one particular individual who is not so willing to understand the Policy. He also happens to be the key contributor for Company's success in the recent past.
From India, Bangalore
But applying for 4 days leave ( and dividing it into 2 different leave types) and arguing that there is a break in these leaves in the form of weekly offs and hence it should not be considered continuous doesn't make sense to me.
Faced the same issue in earlier Co. as well. It is for obvious reasons that an employee is hesitant in applying for PL. But then there are certain Company rules and Policies which needs to be adhered to.
Pls let me know how do i tackle this one particular individual who is not so willing to understand the Policy. He also happens to be the key contributor for Company's success in the recent past.
From India, Bangalore
Hi Divya
I am not getting your queries.
As for as EL is concerned it shall not exceeed 2 days in a row. If a person applies leave for 4 days in a row 2 days shall be treated as Cl and remaining 2 days shall be considered as PL/EL. But wherein in few companies the full leave ie 4 days they are treating as EL/PL
From India, Bangalore
I am not getting your queries.
As for as EL is concerned it shall not exceeed 2 days in a row. If a person applies leave for 4 days in a row 2 days shall be treated as Cl and remaining 2 days shall be considered as PL/EL. But wherein in few companies the full leave ie 4 days they are treating as EL/PL
From India, Bangalore
The Co. poliCy is , Casual leave(CL) can not be applied for more then 2 days in a week. Anything above 2 days will have to be applied as Privilege/Earned Leave(PL).
Now my query is any body applying for leave from Thursday of week 1 to Tuesday of week 2 , wont that be treated as continuous leave? And doesnt that mean he/she has to definitely apply for PL in that case? I dont think there is a case for argument for employee to state that since weekly offs come in between the above stated days, leave should not be considered as continuous.
From India, Bangalore
Now my query is any body applying for leave from Thursday of week 1 to Tuesday of week 2 , wont that be treated as continuous leave? And doesnt that mean he/she has to definitely apply for PL in that case? I dont think there is a case for argument for employee to state that since weekly offs come in between the above stated days, leave should not be considered as continuous.
From India, Bangalore
Hi Divya
How is it possible
Even though there is break in between those days he/she is not attending office continiously. The best way you can convince Him/Her as per Govt. Regulation even saturday & Sunday also shall be treated as leave but being employee friendly we are not treating it as leave. So you should adhear to the company policies.
:)
From India, Bangalore
How is it possible
Even though there is break in between those days he/she is not attending office continiously. The best way you can convince Him/Her as per Govt. Regulation even saturday & Sunday also shall be treated as leave but being employee friendly we are not treating it as leave. So you should adhear to the company policies.
:)
From India, Bangalore
Yes. Make the Leave policy clear on discussion withe management and discuss clearly with everybody. Coz in future nothing should go wrong. :)
From India, Bangalore
From India, Bangalore
Hello All,
I just need an opinion in modifying our Co.s existing Leave policy. Firstly I would like to introduce a clause which says:
* No two different leave types can be combined and applied for/ taken.(irrespective of leaves taken over the weekend). For ex: If leave is taken on week 1 and is extended to week 2, then only PL should be applied.
Pls let me know, if this can be framed better or if this is OK. I do not want a repetition of issues in Leave policy as discussed last week in this forum.
From India, Bangalore
I just need an opinion in modifying our Co.s existing Leave policy. Firstly I would like to introduce a clause which says:
* No two different leave types can be combined and applied for/ taken.(irrespective of leaves taken over the weekend). For ex: If leave is taken on week 1 and is extended to week 2, then only PL should be applied.
Pls let me know, if this can be framed better or if this is OK. I do not want a repetition of issues in Leave policy as discussed last week in this forum.
From India, Bangalore
HI Divya. If don’t mind call me on the number. So that it will be easy to discuss. It is better if you call after 5.30 any time
From India, Bangalore
From India, Bangalore
Hi Divya,
Ours in an effective company policy we are following through. We work for 5days a week (Mon-Sat). We have following rules to avoid the above crisis you faced :
1. In case of Privilege leave, application for leave (minimum 4 days) has to be forwarded in the leave card to the superior at least seven (7) working days in advance.
2. Employees cannot take more than 3 days casual leave at a time. In case the employee avails and exhausts his Casual Leave, the negative balance for Casual Leave taken thereafter will be adjusted against the Privilege Leave at the end of the year.
3. Casual Leave availed on Friday and the following Monday will be calculated as 4 days and not 2 days, irrespective of the clause 2 mentioned above. Also in case of approved holidays (e.g.: during festivals, national holidays, etc.); leave will be calculated inclusive of holidays preceding/following declared holiday list. (Under Prefix & Suffix rule).
The above are only extracts of the policy. Hence in the fear of loosing extra 2 leaves, employees will apply of PL.
The amended line you said works better. This can be discussed with management and implemented to avoid the misuse by the employees.
Srinath
From India, Mumbai
Ours in an effective company policy we are following through. We work for 5days a week (Mon-Sat). We have following rules to avoid the above crisis you faced :
1. In case of Privilege leave, application for leave (minimum 4 days) has to be forwarded in the leave card to the superior at least seven (7) working days in advance.
2. Employees cannot take more than 3 days casual leave at a time. In case the employee avails and exhausts his Casual Leave, the negative balance for Casual Leave taken thereafter will be adjusted against the Privilege Leave at the end of the year.
3. Casual Leave availed on Friday and the following Monday will be calculated as 4 days and not 2 days, irrespective of the clause 2 mentioned above. Also in case of approved holidays (e.g.: during festivals, national holidays, etc.); leave will be calculated inclusive of holidays preceding/following declared holiday list. (Under Prefix & Suffix rule).
The above are only extracts of the policy. Hence in the fear of loosing extra 2 leaves, employees will apply of PL.
The amended line you said works better. This can be discussed with management and implemented to avoid the misuse by the employees.
Srinath
From India, Mumbai
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Leave Policy.doc