Hi All, PLease help me by providing a Internal office Memo regarding. My Company want to start implementing Issuing new Employee ID's for all and inform them to make sure to carry it every day to work. Employee fails to carry or lost the badges will face consequences.
Please give this Memo in some professional way.
Thanks in advance
From Kuwait, Kuwait
Please give this Memo in some professional way.
Thanks in advance
From Kuwait, Kuwait
Hi, Gladiator,
How are you? Hope the following is good for your reference.
IDENTIFICATION CARDS
On the first day of employment a photo-bearing identification card is issued by the HR Department to each employee. The card, which is used as a building and dining room pass as well as in cashing checks, is to be available for presentation during working hours or, in some cases, worn for ready identification.
1. All cards bear an expiration date for the end of the year. It is the responsibility of the department head to assure that a
new tamper-proof tab with the new expiration date is placed on each card.
2. The card is the property of the Company. When an employee resigns it is, if possible, collected by the HR Department at
the exit interview and replaced by a temporary card which expires on the last day of employment. The supervisor is
asked, however, to ensure that the permanent card is collected and returned to the HR Department.
3. An employee reporting a lost card is issued Temporary Identification Card to use as a cafeteria pass and for cashing
checks (checks must be initialed by an officer in the individual's department).
4. After seven business days have elapsed and the supervisor has determined that the card is lost. A replacement may be
requested through a memorandum to the HR Department explaining the loss and signed by both employee and supervisor.
5. Identification cards must be shown to the guard on duty when entering Company buildings and individual departments when necessary.
Best regards,
John
From China, Shanghai
30How are you? Hope the following is good for your reference.
IDENTIFICATION CARDS
On the first day of employment a photo-bearing identification card is issued by the HR Department to each employee. The card, which is used as a building and dining room pass as well as in cashing checks, is to be available for presentation during working hours or, in some cases, worn for ready identification.
1. All cards bear an expiration date for the end of the year. It is the responsibility of the department head to assure that a
new tamper-proof tab with the new expiration date is placed on each card.
2. The card is the property of the Company. When an employee resigns it is, if possible, collected by the HR Department at
the exit interview and replaced by a temporary card which expires on the last day of employment. The supervisor is
asked, however, to ensure that the permanent card is collected and returned to the HR Department.
3. An employee reporting a lost card is issued Temporary Identification Card to use as a cafeteria pass and for cashing
checks (checks must be initialed by an officer in the individual's department).
4. After seven business days have elapsed and the supervisor has determined that the card is lost. A replacement may be
requested through a memorandum to the HR Department explaining the loss and signed by both employee and supervisor.
5. Identification cards must be shown to the guard on duty when entering Company buildings and individual departments when necessary.
Best regards,
John
From China, Shanghai
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Inter office memo.doc