Hi seniors,
Need your valuable suggestion,
It’s been eight months running working with the organisation and still I have not received my offer letter/appoint letter from the company. I am asking for these basic documents but no response from the management people.
I am not the single person who is suffering with this problem; my other colleagues are also suffering. My company is into software development and out sourcing. I heard that software people have all these documents (offer letter/appointment letter). So what should I do????
Please reply.
From India, Mumbai
Need your valuable suggestion,
It’s been eight months running working with the organisation and still I have not received my offer letter/appoint letter from the company. I am asking for these basic documents but no response from the management people.
I am not the single person who is suffering with this problem; my other colleagues are also suffering. My company is into software development and out sourcing. I heard that software people have all these documents (offer letter/appointment letter). So what should I do????
Please reply.
From India, Mumbai
Dear Mamta Jena,
It seems that there is no responsible person in your organization for all these that’s why they are not bother about all these basic things. Go to your immediate (reporting boss) and ask about the basic document if he avoids then ask him who is responsible for it. If no one is responsible till now then ask him to implement because you are HR. Take the responsibility as a pioneer.
Hope it will work
Regards
Pankaj Chandan
From India, New delhi
11It seems that there is no responsible person in your organization for all these that’s why they are not bother about all these basic things. Go to your immediate (reporting boss) and ask about the basic document if he avoids then ask him who is responsible for it. If no one is responsible till now then ask him to implement because you are HR. Take the responsibility as a pioneer.
Hope it will work
Regards
Pankaj Chandan
From India, New delhi
Thanks alot for your quick response pankaj. I asked so many times to my immediate boss as well as we had a discussion with our MD but he is just saying i will give u those documents b'for u leave.
From India, Mumbai
From India, Mumbai
Dear Mamta,
Please get me right if I am wrong. Is your Boss saying that he will give you your offer letter/ appointment letter before you leave??? Is he nuts!!!! I think you are either too young or relatively new to this field. Don't get me wrong Mamta, but Is this your first job. if yes, then I can understand your dilemma, but if not, then I think you should not have taken the job without an offer letter in the first place. Since you are saying that many others are facing the same problem, I have a gut feeling that you people are not under the direct company rolls and it may be quite possible that you all are handled by outside agents, which you are unaware of. Don't waste your time in such companies. Find yourself something better and look ahead.
All the best.
Regards
From India, New Delhi
Please get me right if I am wrong. Is your Boss saying that he will give you your offer letter/ appointment letter before you leave??? Is he nuts!!!! I think you are either too young or relatively new to this field. Don't get me wrong Mamta, but Is this your first job. if yes, then I can understand your dilemma, but if not, then I think you should not have taken the job without an offer letter in the first place. Since you are saying that many others are facing the same problem, I have a gut feeling that you people are not under the direct company rolls and it may be quite possible that you all are handled by outside agents, which you are unaware of. Don't waste your time in such companies. Find yourself something better and look ahead.
All the best.
Regards
From India, New Delhi
Dear Mamta,
I understand your situation. But could you please provide more clarification? Are you working in teh HR department or working as a software professional with that company.
Case 1: If you are the HR there -
Please prepare a sample appointment letter / offer letter and take a print out, also prepare additional policies to accompany those print outs with (employment policies), and show them to your Management. Say them that as an HR you would like to implement them. If they are negative about it, kindly say that as per the law, there requires to be such documents atleast for sake of audit. Else, the company may suffer in future.
If they are worried about the employees using the same for a better job, let them know that you would also take care of retention and avoid possibilities of people leaveing. Atleast the future joinees can get their ofrer letter / appointment.
If they say that they will give you the offer/sppointment only when you leave, smile and let them know that your chances of leaving in near future is less (get their confidence)
Case 2: If you are a software professional there:
Ask the HR :-) :-D
Else, if there are no options like the above - just mention that you will need a certificate stating that you are working here since (so and so date) so that you can submit the same for approval of loan. Atleast you will get a document stating that you are working there!
Such owner driven companies - are difficult to convince. If there is an HR - no problem, the first suggestion can be opted, else you need to think of an innovative way of somehow getting the proof. That is you need to think of a way that the company has to somehow give you the docs and there is no other go. . . :!:
From India, Madras
I understand your situation. But could you please provide more clarification? Are you working in teh HR department or working as a software professional with that company.
Case 1: If you are the HR there -
Please prepare a sample appointment letter / offer letter and take a print out, also prepare additional policies to accompany those print outs with (employment policies), and show them to your Management. Say them that as an HR you would like to implement them. If they are negative about it, kindly say that as per the law, there requires to be such documents atleast for sake of audit. Else, the company may suffer in future.
If they are worried about the employees using the same for a better job, let them know that you would also take care of retention and avoid possibilities of people leaveing. Atleast the future joinees can get their ofrer letter / appointment.
If they say that they will give you the offer/sppointment only when you leave, smile and let them know that your chances of leaving in near future is less (get their confidence)
Case 2: If you are a software professional there:
Ask the HR :-) :-D
Else, if there are no options like the above - just mention that you will need a certificate stating that you are working here since (so and so date) so that you can submit the same for approval of loan. Atleast you will get a document stating that you are working there!
Such owner driven companies - are difficult to convince. If there is an HR - no problem, the first suggestion can be opted, else you need to think of an innovative way of somehow getting the proof. That is you need to think of a way that the company has to somehow give you the docs and there is no other go. . . :!:
From India, Madras
Hi mamata,
Just keep insisting on your demand for appointment letter and offer letter until they issue. Because it appears that you management find some therat and legal obligation towards accepting your employment in case you complete five years you maybe eligible for Gratuity.
To avoid this payment of gratuity and PF contribution to your account from the date of your joining its easy for employer to deny you this previleages if you don't have documentary proof to claim such gratuity and PF contributions from your employer.
This is oversmartness on the part of your employer to deprive you from these legal obligation he is binding to law.
You cannot prove your claim until you have documentary proof of employment from particular date to claim gratuity and PF contributions if your employer is manipulating your PF account by not adding your name to PF account or deduction from your salary etc are easy in such cases.
Employer's intention is malafied and you must take this issue seriously.
Your Friend
Bhajiya
From Saudi Arabia
Just keep insisting on your demand for appointment letter and offer letter until they issue. Because it appears that you management find some therat and legal obligation towards accepting your employment in case you complete five years you maybe eligible for Gratuity.
To avoid this payment of gratuity and PF contribution to your account from the date of your joining its easy for employer to deny you this previleages if you don't have documentary proof to claim such gratuity and PF contributions from your employer.
This is oversmartness on the part of your employer to deprive you from these legal obligation he is binding to law.
You cannot prove your claim until you have documentary proof of employment from particular date to claim gratuity and PF contributions if your employer is manipulating your PF account by not adding your name to PF account or deduction from your salary etc are easy in such cases.
Employer's intention is malafied and you must take this issue seriously.
Your Friend
Bhajiya
From Saudi Arabia
Dear Mamta,
As you asked to your Boss as well as MD but he is not bother, in that case you do one thing prepare a sample appointment letter and show to your immediate Boss or MD and ask them to implement as Asha Mathew Said but don’t ask about yours first and don’t prepare own appointment letter first.
For Asha Mathew: You always give more than expectation – love to read your suggestions / views – keep it up.
Regards
Pankaj Chandan
From India, New delhi
As you asked to your Boss as well as MD but he is not bother, in that case you do one thing prepare a sample appointment letter and show to your immediate Boss or MD and ask them to implement as Asha Mathew Said but don’t ask about yours first and don’t prepare own appointment letter first.
For Asha Mathew: You always give more than expectation – love to read your suggestions / views – keep it up.
Regards
Pankaj Chandan
From India, New delhi
Dear Mamta,
As written by you that you are working as an HR Executive and your Organisation is software Development Company. Can you please let us know the manpower strength, working hours, some HR policies if you have at least for running the company? Salary processing (pf / esi contribution) is there or not. If you do not aware the processing of the salary as many organizations has outsourced those activities. Kindly check your salary slip. Is your organization registered under any act? Thus unable to comment on that.
Your current situation states that your company is an owner driven company and there are not having any legal / statutory provisions which we talking about.
Waiting for some more clarity
From India, Gurgaon
As written by you that you are working as an HR Executive and your Organisation is software Development Company. Can you please let us know the manpower strength, working hours, some HR policies if you have at least for running the company? Salary processing (pf / esi contribution) is there or not. If you do not aware the processing of the salary as many organizations has outsourced those activities. Kindly check your salary slip. Is your organization registered under any act? Thus unable to comment on that.
Your current situation states that your company is an owner driven company and there are not having any legal / statutory provisions which we talking about.
Waiting for some more clarity
From India, Gurgaon
Community Support and Knowledge-base on business, career and organisational prospects and issues - Register and Log In to CiteHR and post your query, download formats and be part of a fostered community of professionals.
Hello Seniors.doc
EMPLOYEES REWARD,RECOGNIT ION & SUGGESTION MANNUAL.pdf