Please yaar help me on his particular topic . actully i want to issue a office cicular on behalf of colleages . the circular is related with time segment . Any one in our company must have to inform before their visit. they usually dont inform us .In this case the rate of absentesims will increse. so could you please help me on this topic
From India, Delhi
From India, Delhi
Dear Sneha,
By your mail able to understand that some of your employees visiting the colleges with out intimation and you are unable to capature the information. In these circumstances it is better to have a format and circulate among all the departments that anybody who are going on duty / attending training programs should obtain a prior permission from their HODs and submit the on duty slip to the HR for regularization of attendance. Let this responsibility lies with the HODs, to this extent send a circular saying that It is observed that some of our employees are attneding official works without prior intimation / permission, this is becoming diffcult in regularizing the attendance and in knowing where abouts of the employees. Considering above criticalities it is decided to have a on duty permission slip which is to be obtained by the concerned employee duly authorized by their HODs and submit to the HR department before proceeding on such activities to enable us to regularize the attendance / knowing where abouts of the employees. This circular is issued in the interest of the organization and as well as employee. This is mandatory for all employees, request you all to comply and support.
With regards - Sd. x x x x x. Better this needs to be signed by the Head of the organization. Format may be ---- Company's Name , Date, On duty / Training Intimation, I ___________________., Emp.No. ___________, Dept.__________
will be on duty / Training _______________ for _________(No.of days ) ie., from _________ to _____________.
Request your approval Pl.,
Signature of the Employee:
Name and Signature of the Aprover.
I believe this will serves your purpose. for any further information pl feel free to contact. This should be apllicable across organization. Capture the data, as some of the people may be regularizing after completion of the task, if it is repeated then send a detailed data to the concerned HOD and ask him to act accordingly. One more thing what you can do is, normally in every organization a weekly / monthly meetings will happen in those meetings you can produce the data and ask HODs to instruct their team members accordingly, if still repeats or non submission of such intimations, you can treat the absence as loss of pay and deduct the salary but this is a sensitive issue, have to handle very carefully with repeated communication only.
Thanks and regards - kameswarao
From India, Hyderabad
30By your mail able to understand that some of your employees visiting the colleges with out intimation and you are unable to capature the information. In these circumstances it is better to have a format and circulate among all the departments that anybody who are going on duty / attending training programs should obtain a prior permission from their HODs and submit the on duty slip to the HR for regularization of attendance. Let this responsibility lies with the HODs, to this extent send a circular saying that It is observed that some of our employees are attneding official works without prior intimation / permission, this is becoming diffcult in regularizing the attendance and in knowing where abouts of the employees. Considering above criticalities it is decided to have a on duty permission slip which is to be obtained by the concerned employee duly authorized by their HODs and submit to the HR department before proceeding on such activities to enable us to regularize the attendance / knowing where abouts of the employees. This circular is issued in the interest of the organization and as well as employee. This is mandatory for all employees, request you all to comply and support.
With regards - Sd. x x x x x. Better this needs to be signed by the Head of the organization. Format may be ---- Company's Name , Date, On duty / Training Intimation, I ___________________., Emp.No. ___________, Dept.__________
will be on duty / Training _______________ for _________(No.of days ) ie., from _________ to _____________.
Request your approval Pl.,
Signature of the Employee:
Name and Signature of the Aprover.
I believe this will serves your purpose. for any further information pl feel free to contact. This should be apllicable across organization. Capture the data, as some of the people may be regularizing after completion of the task, if it is repeated then send a detailed data to the concerned HOD and ask him to act accordingly. One more thing what you can do is, normally in every organization a weekly / monthly meetings will happen in those meetings you can produce the data and ask HODs to instruct their team members accordingly, if still repeats or non submission of such intimations, you can treat the absence as loss of pay and deduct the salary but this is a sensitive issue, have to handle very carefully with repeated communication only.
Thanks and regards - kameswarao
From India, Hyderabad
Community Support and Knowledge-base on business, career and organisational prospects and issues - Register and Log In to CiteHR and post your query, download formats and be part of a fostered community of professionals.
D A circular from office of labour commissioner Gandhinagar.pdf